Admin Assistant - Masterworks

SONY Music

What you'll do:

General administrative support to the Masterworks EVP, SVP Live Business Development and SVP Business and Legal Affairs in their day-to-day efforts, in close coordination with the Office Manager and Executive Assistant of the Masterworks division President. This will include:

Managing calendars and scheduling meetings on behalf of the above executives;

Booking travel, hotels and car service as needed; and

Assisting with tracking, submitting and approving expense reports.

Managing the core administrative needs of the Business and Legal Affairs department. This will include:

Circulating contracts internally and externally for execution;

Creating and maintaining workflows within Adobe Sign for purposes of securing deal memo approvals;

Mailing hard copies of notices when required; and

Ensuring fully executed contracts and any other important documents or correspondence are submitted to the records department and uploaded to the CARMA database.

Working closely with the Masterworks EVP and SVP Live Business Development in creating and implementing strategies and tools to improve collaboration on marketing and promotional campaigns for its artists, projects and live events. This will require communication and coordination with the various departments within Masterworks, its international affiliated companies, and its live event partners around the world.

Generating updates, reports, spreadsheets and presentations for key internal stakeholders and external partners as directed.

Monitoring and maintaining database of live event dates

Implementing updates and light maintenance of company website and socials, as required.

Who you are:

Bachelor’s degree or equivalent experience is required.

1+ years of prior entertainment industry experience (including internships and extracurricular activities) highly encouraged, particularly in the areas of business and legal affairs, marketing, communications or business administration.

Highly organized, analytical, detail-oriented with exceptional follow-up skills, capable of managing multiple priorities in a fast-paced, multi-priority global environment.

Excellent written and oral communication skills.

Skilled in Microsoft Office (Word, Excel, Outlook, and especially PowerPoint) and Adobe Sign.

Proficiency in Adobe Creative Cloud (Photoshop, Premiere, Illustrator, inDesign) or equivalent supremely helpful, including light video and photo editing.

Active engagement in music, theater, film, television, videogames and general pop culture a plus.

Must be able to accept changes readily, both in job responsibilities as well as in the work environment

Ability to multitask, solve problems and prioritize across multiple time zones.

Excellent time management skills.

Professional, confident, positive and calm demeanor.

A team player, who is both ambitious and able to take initiative and see projects through independently

Able to communicate effectively with internal staff, artists/creatives, managers/agents, and external contacts.

What we give you:

You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day

A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best

An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching

Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans

Investment in your professional growth and development enabling you to thrive in our vibrant community.

The space to accelerate progress, positively disrupt, and create what happens next

Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

New York Pay Range

$45,000 - $50,000 USD