Front Office Coordinator

Vevo

As the Front Office Coordinator, you will be expected to perform various administrative and office related tasks and overall office support our NYC HQ employees. You will report to, and partner with, the IT/Facilities team on general office activities and tasks. You must have excellent verbal and written communication skills along with a high-level of professionalism and confidentiality.

Typical duties may include but are not limited to the following: Interaction with senior level executives, customers and vendors; greeting arriving visitors; schedule and coordinate logistics for office events; review, order, & stock inventory of all office supplies, snacks, drinks, etc; organize office operations and procedures, serves as a resource for general office and health & safety related information for guests and employees.

Operations Responsibility

• Operate as a resource and compliance officer for all health & safety initiatives driven by IT/Facilities.
• Conduct quality control walkthroughs to address immediate issues, pre-empt potential future issues and identify areas for improvement when required.
• Address day-to-day landlord primarily coordinating and managing building access as necessary.
• Manage food and beverage offerings to ensure the quality and presentation are aligned with Vevo’s brand.
• Oversee all ordering and receipt of products from vendors as directed.
• Oversee inventory management of office supplies including general maintenance requests as directed, stocking of the pantry, kitchen, shipping supplies, and equipment.
• Assistance with some conference room troubleshooting, meeting coordination and scheduling, as well as occasional audio/video support and escalation.
• Travel to our DUMBO, Brooklyn studio on an occasional ad hoc basis to provide facilities support.

Hospitality Requirements:

• Develop relationships with various teams and proactively gather information on their office needs and ideal utilization wants.
• Support the planning and supervision of educational, professional and personal development events that take place throughout the office.
• Ensure a gracious arrival experience for all employees, prospective employees, clients, and guests while maintaining the necessary level of building security.
• Partner with internal teams to help with organizing company social activities (happy hours, events), and dream up ways to facilitate community events and culture-boosting activities.

Interested? Great! You might like to know:

• We're a fun, energetic, and tight knit team
• We really enjoy music and technology
• We have excellent compensation and benefits packages
• We have premier access to music content and new releases of original media content
• We love to give away concert tickets to live music - not to mention live Vevo-produced musical performances
• We offer a 401k match

This is a full-time position based on-site/in our New York office.

Vevo considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, age, disability, genetic information, veteran status, or any other legally protected status under local, state, or federal law.

Pay: $30.45 per hour

$30.45 - $30.45 an hour

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.