Admin Assistant, Archives & Studio

Yoh, A Day & Zimmermann Company

Position Overview:

• The company owns and maintains over 100 years of audio, video, photos and documents for the world’s most recognized and celebrated recording artists.
• The Archive and Studio Departments house, digitize and modernize these assets for the purpose of preservation and monetization.
• The Administrative Assistant will support the GM of the Archives and Studio in the day-to-day requests pertaining to this content as well as help managing and maintaining the locations where these assets are stored. 
• All of what we do is utilized in new releases of recordings, documentaries, biopics and various other products that are enjoyed by millions of music fans around the world.

Responsibilities:

• Manage inventory and purchase office supplies.
• Prepare and submit budgets, process studio session work orders and prepare invoices.
• Manage Accounts Payable and Accounts Receivable.
• Schedule meetings, manage notes and work with GM to follow up on next steps.
• Provide administrative support on a wide array of projects, including tracking project timelines, setting up follow-up meetings, and tracking project next steps.
• Traffic assets between locations.

Who You Are:

• Ability to work in a fast paced and changing environment and prioritize tasks accordingly.
• Detail oriented.
• Flexible schedule as locations and start and end times may vary.
• Ability to identify issues and make suggestions to improve processes.
• Ability to lift and move items 35-40 LBS when needed.