Women's Film Preservation Fund Preparing to Apply & Grant Guidelines
Submission Deadline: June 30th, 2018
The Women's Film Preservation Fund, founded by New York Women in Film & Television, seeks proposals for the preservation or restoration of American films, from any era, in which women have held significant creative positions, including, but not limited to, writer, director, producer, editor and performer.
Applicants are encouraged to apply early so that we can check to make sure the application is complete. File your application online.
Currently, the Women’s Film Preservation Fund gives grants for film preservation which result in film-based archival elements including a negative and a print. Deliverables also should include transfer to a digital medium.
Sparked by the wealth of material shot on video by women artists during the second wave feminism movement that is in need of preservation, WFPF has embarked on limited video preservation by invitation only.
Please note that preservation grants are more competitive than ever with rising costs of preservation.
Use of Grant Funds: The grants may only be used for actual costs connected with the restoration and/or preservation, not for salaries or general administrative costs. Grant money is dispersed directly to approved lab and vendor conducting the preservation work as it is needed, not to the applicant.
Film Requirements and Criteria:
Preservations that WFPF does NOT support
Requisites for Selected Projects: Grant awardees must agree to the following requisites:
Preparing to Apply
Your list might look like this:
Please note: it is preferable to work from the original negative, however, if it no longer exists, or cannot be found, preservation can be considered using an internegative, interpositive, print, or other elements. In that case here are other resources:
II. Previously preserved: Check that the film hasn’t already been preserved through another archive or nonprofit organization that the film may have been associated with.
III. Rights Information: If you’re unsure, we suggest checking any contracts or agreements you may have on file for the film, current or previous distribution companies as well as the collaborators on the film, such as an Executive Producer, Co-Producer, or Producer. These are just some examples.
If the copyright was filed at the U.S. copyright office, you can contact the office (www.copyright.gov) to begin a search. Please keep in mind that copyrights can be transferred without filing with the copyright office so findings can be inconclusive.
IV. Budget, Costs, and Lab Report: Each preservation is unique enough that it’s difficult to guess, or give a ballpark figure. This is why an essential part of the process is to get an estimate from reputable lab that specifically does preservation work. There is sometimes a nominal charge for this because a proper estimate involves sending your materials to the film lab so they can inspect all the elements and determine what is the best preservation process based on the materials you provide and their condition.
Please note: The Women’s Film Preservation Fund requires the estimate be completed BEFORE applying for a WFPF grant and all shipping or evaluation/inspection costs are at the applicant’s expense. An incomplete budget or one that does not reflect realistic costs, or use of an appropriate lab will disqualify the application. Questions and request for guidance are welcome, but we encourage contact as early as possible, and before the project is submitted. If you have questions, please contact email@example.com with the subject line “WFPF Application question.”
If you obtain a proper estimate from a film preservation lab based on a physical inspection of film materials, this usually acts as your budget, as long as it includes the items below.
Lab Report: The estimate from the lab should include a report on 1) the condition of the original materials and 2) what type of preservation the lab recommends. You will need to include this information as part of the application.
Estimates that are not based on a physical inspection of the film elements by a qualified lab will be considered incomplete and the application will be disqualified.
Preservation Labs: A short list for reference.
Cineric (WFPF sponsor)
Colorlab/Film & Video Solutions
V. Storing preserved works: WFPF preservations are required to be stored in a professional archive, which makes their titles publically accessible. It is the grantee’s responsibility to find and secure an archive. An archive must keep films on premises under optimum climactic conditions and permit access to scholars and researchers. An archive that simply stores the film in an archival storage facility off-site, does not meet our criteria. If you have any questions about an archive you are considering, please contact us before you submit the application at firstname.lastname@example.org.
A letter of acceptance from the archive will be required as part of the application. WFPF will provide archive suggestions upon request. please contact email@example.com with the subject line “WFPF Application question”.
Any further questions, please contact firstname.lastname@example.org with the subject line “WFPF Application question”.
All applications must be submitted online. Click here to file your application online.
PLEASE NOTE: Separate Applications with separate budgets must be submitted for each individual Film.
Please answer all of the questions in the application. The following are a few items to note.
A. The Preservation Fund requests that awardees appoint a Project Manager to oversee the preservation and restoration work on the picture through to completion. The Project Manager will serve as a contact person with the committee and the preservation lab.
I. Credit List: Please include a full credit list, including both women and men.
J. Budget: Please refer to above Preparing to Apply, IV. Budget & Costs.
K. Reviews and critiques of the film, if available: Please submit no more than 5 pages of supporting materials per film.
Why does the WFPF fund only preservations that create new film-based archival elements instead of just digital elements?
WFPF believes that film is still the most stable form of audiovisual preservation, therefore it supports the preservation of film-based motion pictures that include the creation of new film-based archival elements for long-term safeguard.”
When are grantees notified they’ve been awarded a WFPF grant?
All applicants are notified as soon as award decisions have been made. Grantees receive an email notice, followed by a Grantee Agreement to sign and return to WFPF at the NYWIFT office.
The decision is based on careful review and recommendation by the WFPF Steering Committee to the Fund’s Selection Committee. The Steering Committee is comprised of NYWIFT members from many disciplines of film, television and media. The Selection Committee is specifically made up of professional archivists and film historians. The final decision on grant awards is made by the Steering Committee following Selection Committee feedback.
Will I be notified if I did not receive a WFPF grant?
Yes, all applicants will be notified whether they are receiving a preservation award or not. Notification is given by email.
If I’ve previously applied for grant, may I apply again?
Yes you can, but make sure your lab inspection and estimates are up-to-date.
How long should I expect the preservation process to take?
The preservation process varies widely and depends on the condition and circumstances of each film. It can take anywhere from a few months to a year, or sometimes several years.
Does the preservation grant include guidance through the preservation process?
Yes. Each grantee is shepherded through the process by a member of the WFPF committee.
Do grantees work directly with the labs doing their preservation work?
Yes, grantees are expected to work directly with the lab. If they need additional guidance, their grant shepherd can be of support and assistance.
Do grantees receive the grant moneys directly?
No. Grant funds go directly to labs when WFPF is invoiced.
What will the confirmed archive receive once the preservation is complete?
The archive will receive:
The next application deadline is June 30th, 2018. File your application here
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NYWIFT programs, screenings and events are supported, in part, by grants from New York City Department of Cultural Affairs in partnership with the City Council, and New York State Council on the Arts with the support of Governor Andrew Cuomo and the New York State Legislature.