Women's Film Preservation Fund Grant Application 2023

Fields marked with an * are required


The WFPF 2023 grant round is closed. Please check back in late 2024 for dates regarding the next cycle in 2025.

All applications must be submitted ONLINE ONLY. Applications missing any information will be disqualified. Applications that do not include a preservation budget based on inspection of the actual elements by lab, will not be accepted. 

NOTE: This grant is ONLY for preservation. It is NOT a production grant. 


Questions? Email us at: wfpf@nywift.org or refer to our guidelines.


Application Cover Page:

Multiple names and respective roles can be listed in Section 1A.


Film info:

Genre: *
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Is the film presently archived at this Archive? *


Funding Synopsis:




Section 1


A. Film: Additional Information

Principal Woman artist(s) name(s) and creative role(s). List the top three in order of importance. List others in space provided below.

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Original Film Format (choose all that apply) *


B. Film Elements and Location

What film elements exist for this title?

Picture (choose all that apply): *
Sound (choose all that apply): *
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C. Funding Details

PLEASE NOTE:  If the film has a budget that exceeds the grant request and/or of the amount received if granted, the applicant will be given a year to fund the rest of the preservation before any of the WFPF funds will be released.
ALSO NOTE: Grant may not be used for salaries or general administrative costs connected with preservation. Grant monies are used to pay vendors and/or labs which complete the film preservation work. 

Please list any funding you have in place. In a separate list indicate any grant applications you have pending at the time of this application. Also list any other grants or funding sources you may approach for additional money in the future.

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D. Archive

This is where your preserved film will live. You MUST have secured an archive to apply for this grant. Please refer to our guidelines for more information. 

*Please Note: if this film is awarded a grant by WFPF, the newly created film preservation elements must be shipped directly from the preservation vendor/lab to the archive and WFPF must receive confirmation of shipment and receipt of elements.


E. Preservation Lab

This is the preservation lab that inspects your film elements and provides a cost estimate and with whom you will eventually be preserving the film. The lab MUST follow best practices and preservation standards. Please refer to our guidelines for more info.


F. Rights

Is this film in the Public Domain? *

If NOT in the Public Domain, please list the Copyright Holder(s):

Copyright Holder #1:

Copyright Holder #2:
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G. Distribution  / Distributor Information

Does this film have a distributor or distributor(s)? *
Does this film have additional distributors? *

If Yes, please provide the following info for each distributor in the box below:

Distributor Name, First and Last Name of Contact, Address, City, State, Zip Code, Email Address, Phone Number (area code included)


H. Additional Contact Information

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I. Project Manager Info

If Project Manager is the same as Applicant, there is no need to add contact info.

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Section II

In this section you will be required to provide details to further explain answers given in Section I and, in some cases, to upload additional information and/or documentation.

Please upload PDF files or Microsoft Word documents only. Files must be less than 10MB each.


J. Statement

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Please provide a statement of the unique artist, historic, and/or educational significance, including any innovative technical or aesthetic approached, if applicable, of the film:

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Please provide an updated bio of the key creative women, including their other film works and their contribution to the art and industry of filmmaking:

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Please provide the plans for making the film accessible for viewing after preservation:

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K. Credits

Please submit a full credit list for the film. (Accepted form is PDF)


L. Budget and Lab Report

Requirements:

  • The Women's Film Preservation Fund requires a budget estimate based on physical inspection and evaluation of the condition of film elements to be completed BEFORE applying for a WFPF grant. Only budgets based on a lab's inspection of the film's elements will be accepted.
  • An incomplete budget, one that does not reflect realistic costs, or use of an appropriate lab – will also disqualify the application.
  • No personal expenses, travel or administrative costs are covered.
  • See guidelines for further details.


Budget and Lab Report Checklist:

  • Identification of all existing film and sound elements.
  • Lab Inspection Report* based on the lab's inspection of the film elements which will be used.
  • Costs - see below for what costs could include


Costs could include:

  • Evaluation, preparation, and cleaning of the elements to be preserved
  • Repairs, if applicable
  • Sound work, if applicable (i.e. digital sound capture, new optical track negative, restoration work)
  • Sync picture and track
  • Color grading
  • WFPF logo credit inclusion (TIFF file logo provided by WFPF)
  • Scanning, if applicable (i.e. scan to HD, 2k, 4k, etc.)
  • New film-based negative, if applicable (new preservation master negative)
  • New film print, if applicable (except in cases where digital deliverables have been approved by the WFPF
  • New digital primary files, if applicable (i.e. DPX files or the equivalent if and when digital-only preservation projects have been approved by WFPF)
  • Digital capture to an uncompressed digital file for designated archive and a mezzanine and access file for the filmmaker and one for the WFPF reference library. (i.e ProRes442 HQ.MOV or ProRes 4444, depending on the Archive's preference, and an H.264 MP4)
  • For exhibition purposes, a ProRes4444 and/or DCP creation, if applicable (to be approved by WFPF with input from the Archive on a project-by-project basis).
  • Hard drive for DCP, if applicable.
  • Hard drives, for large digital files going to designated archive. (If applicable, can include DPX and digital exhibition files.)
  • Additional Hard drives, if necessary for exhibition/screener files delivered to filmmaker and WFPF, if online delivery is not possible.
  • BluRay Disc
  • Closed captioning and subtitles (for digital files)
  • Shipping (associated with preservation award)
  • Total estimated cost
  • If applicable, WFPF approved estimated cost for digital intermediate preservation and deliverables

Upload cost estimate that you received from the lab (in Section III. Budget of the guidelines).

Upload Lab Film Inspection Report: received from lab that prepared preservation estimate. (See guidelines for details)

Upload file if the lab report is a separate document from the budget:


M. Reviews and Critiques

Please upload up to five review and critiques of the film, if available. (Accepted File Format is PDF)


N. Film Archive Letter

(Applies to all Individuals who have not archived their films or Organizations lacking film archive facilities)

Please upload a letter from an established film archive or similar organization stating its ability and willingness to store the preserved material on deposit. The letter should also explain what access the archive provides for study and research by outside professionals as well as ability and plans to make the film available for presentation. Files must be less than 10 MB each (Accepted file format is PDF. One document only)


O. Link to online screener of the film or DVD or VHS copy

It will greatly assist the Selection Committee if you have either a link to an online screener of the film or a DVD/VHS copy.

If sending in a DVD and/or VHS copy please contact wfpf@nywift.org for special instructions.


P. Please describe any art work, photographs, books, or other art/publications connected with the film that are available for exhibition in conjunction with screening the film.


Q. Please let us know how you heard about the WFPF grant:

*


R. Application Upload Checklist:

  • Synopsis
  • Statement of Artistic Significance
  • Bios of Creative Women involved
  • Plans for making film available after preservation
  • Film Credits List
  • Budget
  • Lab Film Inspection Report
  • Archive Letter (if film is not already in archive)
  • Link for online screener and/or DVD/VHS sent (if available)
  • Reviews
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