Part-Time Executive Director (Administrative & Operations Support)

October 8 Foundation

Key Responsibilities

Administrative & Operational Support 

• Provide day-to-day administrative support to the CEO and President 
• Manage and organize key documents, files, and records 
• Track and maintain expense receipts and supporting documentation 
• Assist with scheduling, coordination, and general operational tasks 

Compliance & Filings 

• Prepare and coordinate state filings and regulatory submissions 
• Track compliance deadlines and ensure timely completion of required filings
• Support the organization’s adherence to governance and regulatory requirements 
  

Liaison to External Consultants

• Serve as the primary point of contact for external consultants (e.g., accountants, compliance advisors, legal counsel) 
• Coordinate information requests and ensure timely follow-up from the organization 
• Support consultants such as YPTC by providing documentation and responding to inquiries 
  

Financial & Documentation Support 

• Assist with collection and organization of financial documentation
• Support the tracking and maintenance of expense records 
• Ensure documentation is complete and accessible for accounting and audit purposes

General Organizational Support

• Support internal coordination of projects and initiatives 
• Assist with special projects as needed by leadership 
• Maintain confidentiality and handle sensitive matters with discretion 
  

Qualifications

• 1–3 years of administrative, operations, or nonprofit support experience (entry-level candidates with strong organizational skills will also be considered) 
• Strong organizational and project management skills 
• Excellent written and verbal communication skills 
• Ability to work independently in a remote environment 
• High level of professionalism and discretion 

Preferred Experience 

• Experience working with nonprofit organizations 
• Familiarity with compliance filings and regulatory requirements 
• Experience working with external consultants (accounting, legal, etc.) 
• Basic understanding of financial documenta/on and expense tracking

Key Competencies 

• Attention to Detail: Ability to manage multiple tasks and maintain organized records 
• Confidentiality & Sensitivity: Comfortable working with mission-sensitive information
• Communication: Clear and professional interactions with leadership and external partners 
• Accountability: Ability to follow through on tasks and meet deadlines
• Adaptability: Comfortable handling evolving priorities and ad hoc requests

This is a fully remote position with flexible hours based on organizational needs. The role requires consistent communication and responsiveness during agreed-upon working times.