Series Production Coordinator, Independent Lens

ITVS

Essential Functions

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Specific Duties

• Work collaboratively with ITVS’s Production & Programming, Audience Development (AD), and Business and Legal Affairs teams to align production and delivery needs using agreed upon processes and shared goals.
• Provide administrative support to the IL production team, including but not limited to data entry, scheduling meetings/calls and generating notes.
• Work with ITVS Supervising Producers and independent filmmakers to ensure the successful delivery of film deliverables, including those involving rights & clearances, funding, engagement, and crediting.
• Assist in managing a portfolio of IL films. Set up, update and maintain project records in Facilis and Netsuite database and workflows in Asana to ensure compliance with department standards.
• Assist in filing project deliverables properly in digital record keeping systems and paper files as appropriate.  
• Assist with the Submission and management of PBS approval of packaging and delivery elements such as Credits and Funders lists, etc. and oversee edits of new credit sequences based on approved lists.
• Flag cuts for FCC actionable content with meticulous attention to detail.
• Communicate with contracted vendors outside ITVS including post-production facilities, editors, translators, etc.
• Review deliverables such as broadcast transcripts, annotated transcripts, rights summary worksheets and music cue sheets to confirm accuracy.
• Manage music cue sheet delivery process to PBS via Soundmouse. 
• Enter episode timings, credits and technical data into PBS’s program system and generate media inventory forms.
• Assist Series Producer with NetSuite contract requests. 
• Assist Executive Producer, IL with potential program requests. 
• Provide limited administrative support for Executive Producer, IL.  
• Maintain IL Season film information and manage communication/updates with various company stakeholders. 
• With Series Producer, serve as a liaison between ITVS and PBS.
• With Series Producer, serve as a liaison between ITVS and PBS, and ITVS and filmmakers.

General Duties

• Fosters and cultivates a culture of care and a high commitment to quality informed by ITVS values.
• Contributes to culture by proactively participating in organization programs and staff events.
• Seeks and integrates constructive feedback to drive continuous improvement.
• Works collaboratively with peers and staff; builds relationships through effective and compassionate communication.
• Other duties may be assigned as needed.

Competencies

• A commitment to ITVS’ mission and an ability to apply sensitivity to a variety of social, economic, and cultural perspectives. 
• Cares about principles associated with diversity and inclusion; willing and wanting to support the voices and visions of underrepresented communities, and reflect the interests and concerns of a diverse society.
• Promote and model high performance and commitment to quality and the highest professional standards.
• Maintain internal and external communications and relationships with integrity.
• Committed to offering a high level of customer service
• Outstanding writing and oral communication skills.
• Strong critical thinking capabilities, sound judgment, practical and solution-oriented.
• Proactive, self-motivated and self-directed with demonstrated ability to take initiative, prioritize tasks, and think strategically.
• Outstanding interpersonal skills and “can do” attitude; able to work effectively and collaboratively cross-functionally.
• Ability to stay focused, highly organized, pay close attention to details and produce reliable results.
• Adaptable and able to work in a fast-paced and constantly changing environment.
• Willingness to tackle matters outside area of expertise.
• Enjoys working as a team member as well as independently.
• Willing to support leadership’s decision and direction in a positive, professional and cooperative manner. Good sense of humor is helpful too!

Requirements

• Required: 1-3 years of professional experience in TV or film production in one of the following areas: broadcast or cable network, public media, entertainment, marketing, advertising agency, or brand management.   
• Required: Demonstrated ability to work effectively within a team.
• Required: Experience with project management tools and software including Microsoft Word, Excel, Google Suite other software applications.
• Preferred: Experience working in public television preferred.

Compensation

• ITVS is a financial steward of public funds and committed to pay transparency, as well as providing equitable and competitive compensation for staff. For this role the pay range is $25.62 - $28.63 and the incumbent new hire's base pay will begin at $25.62. This is a full-time non-exempt position that pays an hourly rate and includes a robust benefits package. Advancement in the pay range is dependent on advancement in the role.

Hybrid Work

• Creativity, collaboration and building community are essential to ITVS’ long-term health and sustainability. Our goal is to provide a flexible hybrid model of in-person and remote work that supports individual productivity, teamwork, and an organizational culture fueled in part by being present with one another. To achieve this goal in-office attendance, of at least eight (8) days a month, is a requirement of working at ITVS. 

Cover Letters

• It's important for you to know we love cover letters, they help us understand why you are interested in working at ITVS and they show us how you express yourself in writing. We will prioritize applicants who provide a cover letter.

ITVS aspires to make the online job application process accessible to any and all users.

If you have a disability that impacts your ability to complete the application process, and would like to request assistance or accommodation, please contact us at jobs@ITVS.org

We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any bias including race, color, age, sex, sexual orientation, religion, disability or national origin.

Lastly, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.