Executive Assistant

Wieden+Kennedy (NY)

Major Responsibilities/Primary Functions

Ensures smooth running of their supervisors’ day

Manages calendars, arranging internal and external meetings as required

Ensures the supervisor’s timely attendance at meetings

Accurately handles all general and confidential correspondence and documentation

Briefs their supervisor on anticipated problems or issues

Works with the members of the HR team to arrange interviews for candidates as needed 

Makes travel arrangements and hotel reservations – as needed 

Knows who’s who in the W+K network

Has familiarity with our clients and whom to contact if the requested person is not available

Prioritizes multiple tasks and distinguish between “urgent” and “important”

Qualifications, Distinguishing Characteristics and Special Requirements

Ability to effectively and appropriately interact with co-workers at a variety of levels, across many disciplines

Proficient in Microsoft Suite, Google G Suite, Keynote, Concur + NetSuite preferred

A proven track record of gaining trust and respect by consistently demonstrating sound critical-thinking skills and maintaining composure in stressful situations

Exceptional ability to communicate

Exceptional initiative, attention to detail, and follow-through skills

Salary: $62.5K - $85K